Work Life Balance App

Privacy Policy

Last updated: [01/01/2026] GDPR Compliance

This Privacy Policy explains how WorkLifeBalance.app (“we,” “our,” or “us”) collects, uses, stores, and protects personal data when you use our personal tracking software-as-a-service platform (“Service”).

We comply with the EU General Data Protection Regulation (GDPR) and are committed to protecting your privacy and personal data.

1. Data Controller

The data controller responsible for your personal data is:

App Name: WorkLifeBalance.app
Company Name: Work Life Balance App
Email: hello@worklifebalance.app
Website: https://worklifebalance.app

2. Personal Data We Collect

We collect only the data necessary to provide and improve our Service.

a. Data You Provide

  • Name (optional)
  • Email address
  • Account login credentials
  • Goals, habits, tasks, notes, and preferences
  • Messages sent to support

b. Automatically Collected Data

  • IP address
  • Device and browser information
  • Usage data (features used, interaction data)
  • Cookies and similar technologies

c. Special Category Data (Health & Wellness)

If you choose to track health or wellness-related data:

  • The data is provided voluntarily
  • It is processed only with your explicit consent
  • It is used solely to provide app functionality
  • It is never sold or shared for advertising

3. Legal Basis for Processing (GDPR Article 6)

We process personal data based on:

  • Contractual necessity – to provide the Service
  • Consent – for health data, analytics, or optional communications
  • Legitimate interest – to improve security, stability, and usability
  • Legal obligation – when required by law

You may withdraw consent at any time.

4. How We Use Your Data

We use personal data to:

  • Create and manage user accounts
  • Store and sync tracking data
  • Improve features and performance
  • Respond to support requests
  • Maintain platform security and prevent misuse

We do not use your data for profiling or automated decision-making.

5. Data Storage and Security

  • Data is stored on secure servers within the EU or GDPR-compliant regions
  • Encryption and access controls are used where appropriate
  • Access is limited to authorized personnel
  • Regular security reviews are conducted

No system is completely secure, but we take reasonable measures to protect your data.

6. Data Sharing and Processors

WorkLifeBalance.app does not sell or rent personal data.

We may share limited data with trusted GDPR-compliant processors, such as:

  • Cloud hosting providers
  • Analytics and performance monitoring tools
  • Email and customer support services

All processors operate under Data Processing Agreements (DPAs).

7. International Data Transfers

If personal data is transferred outside the EU/EEA:

  • We rely on Standard Contractual Clauses (SCCs) or
  • Ensure equivalent GDPR safeguards are in place

8. Cookies and Tracking Technologies

We use cookies to:

  • Maintain secure sessions
  • Remember preferences
  • Analyze usage trends

You can manage cookies through your browser or cookie consent settings.

9. Your GDPR Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Data portability
  • Withdraw consent at any time

Requests can be made by contacting privacy@worklifebalance.app.

10. Data Retention

We retain personal data:

  • While your account remains active
  • As necessary to provide the Service
  • As required by law

When you delete your account, your data is permanently deleted or anonymized within a reasonable timeframe.

11. Children’s Privacy

WorkLifeBalance.app is not intended for children under 13.
We do not knowingly collect or process children’s personal data.

12. Supervisory Authority

If you believe your GDPR rights have been violated, you may lodge a complaint with your local EU Data Protection Authority (DPA).

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page with an updated “Last updated” date.

14. AI-Powered Features and Data Processing

WorkLifeBalance.app uses AI-powered features to analyze user-provided data and generate insights that help improve habits, productivity, wellness, and work–life balance.

How AI Uses Your Data

Our AI systems may analyze:

  • Goals, habits, and task data you enter
  • Usage patterns within the app
  • Time, consistency, and progress trends
  • Optional health or wellness-related inputs

This analysis is used to:

  • Provide personalized insights and summaries
  • Identify patterns and trends
  • Offer suggestions, reminders, or recommendations
  • Improve the accuracy and usefulness of the Service

All insights are generated solely to support you, not to evaluate, rank, or profile you for external purposes.

15. Contact Us

For privacy-related questions or data requests:

📧 Email: hello@worklifebalance.app
🌐 Website: https://worklifebalance.app